When we talk about business organizations, we must bear in mind that organizations must have a previously defined structure, always aligned with the activity of the company and the achievement of the established objectives efficiently and effectively. In addition, organizing the company correctly helps improve communication between different employees, optimize resources and in most cases reduce costs. That is why, before starting up the company or in the event of relevant changes in its activity, we must have a clearly defined structure.
What is business organization?
Now that we know the companies must have a clear definition of their organization, we can say that the business organization consists of efficiently ordering the company's resources. To represent the defined organization, companies support on graphic representations called organizational charts. We must bear in mind that this representation is not only a structure embodied on paper, but also represents the DNA of each department, section or level of the company.
In addition, if what is desired is to modify the organizational structure of the company, we must be able to adapt the available resources to the new needs, that is, we must not create a new organization chart from scratch, but we must design the ideal structure based on of the available equipment. It is also very important that the intervention be "integral". Many companies believe that simply changing the organization chart will solve problems and improve efficiency when this is not the case. The creation or modification of the organizational chart must be linked to the definition of functions, roles and responsibilities of each person, the degree of interaction between the different players, the communication methods of each of the critical points of communication between the teams or the indicators. that are going to be used.
Although each company has certain characteristics, there are similar attributes when it comes to establishing business organizations optimally:
- Structure: determines the administrative mechanics of the company, therefore, we can define the structure as the base exceeds those that are sustained by the other elements of the organization.
- Functions: determine the activities to be carried out, how they are going to be organized and the interrelationship between them to make the most of the resources.
- Levels: it is important to clearly define the levels of responsibility of each of the parties involved in the organization. One of the best ways to define levels of responsibility in through the RACI matrix, as it allows us to clearly identify and assign roles and responsibilities within the organization.
- Objectives: objectives are a fundamental element when establishing business organizations. It must be understood that companies must be motivated by one or more objectives that, in turn, respond to the previously defined strategic approach.
Another key aspect when the business organization relapse in the role played by the management of the company. We must bear in mind that directing implies having the ability to make decisions to achieve the determined ens. The management of the company must be able to plan, organize, manage, and control all activities that take place within the company. In addition, delving into the current context, companies no longer look for traditional bosses who act as a voice of command, but demand leaders who value the work of employees, con guide the teams to achieve the established objectives (optimizing the maximum potential of workers) and are able to retain talent in the company. Therefore, we must keep in mind the concept of leadership when defining the business organization.